Attendance Information

Attendance Clerk(s)
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Attendance During Distance Learning
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During distance learning, students are expected to be active participants in their learning. Tuesday through Friday of each week, teachers will be live broadcasting lessons in each of their classes. Attendance will be taken during these lessons and will be recorded in the Aeries portal. On Mondays, teachers will post assignments/activities that students are expected to complete. Submission of these assignments will equate to the student being present for the class.

Parents can track their student’s attendance/participation by logging into the parent portal in Aeries. In the attendance screen you will see either a 1, 2, or 3 marked for each period. For Mondays, where attendance is based upon assignment completion, a “1” will indicate that your student has completed the assignment in that class period. A “3” will indicate that they did not complete the assignment in that class period. Please note that Monday’s attendance will be updated throughout the week as teachers grade and review the assignments. In turn, you may see a blank in the Monday attendance for your student for up to one week.

For Tuesday through Friday, in which students will be engaged in direct interaction with their teachers via live broadcasts, a “2” will indicate that your student attended and engaged in the distance learning lesson for the whole period. A “3” indicates that your student did not attend and engage in the distance learning lesson for the whole period.

In the event that your student must miss a distance learning class period due to a doctor’s appointment, illness, or other reason, parents must contact the attendance office to report the absence.

Thank you for partnering with us to insure your student is actively engaged in distance learning.

Attendance Policy
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Students are expected to attend all scheduled online classes on a daily basis. Absence from class is excused for illness, medical appointments, and funerals for members of the immediate family. Other absences that are valid, with prior approval, include unavoidable family travel, court appearance, and school activities. Absences that are not valid include cutting school, working, baby-sitting, personal business and unverified illness.

Minimum Attendance
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Good attendance is a prerequisite to satisfactory job performance. The same holds true for school. Class time missed cannot be fully replaced with make-up assignments. Students who are absent, for any reason, more than 20 percent of the time should not expect to pass the class. Once a student has missed 10 percent of the school year, they will need a doctor’s note to excuse further absences for the remainder of the school year. If need be, families can have a Chronic Absence form completed by a Doctor to excuse their student’s absences.
Students who will be unable to attend school due to an illness or accident for an extended period of time, absence of 3 consecutive weeks or more, should contact the Counseling Department to discuss possibility for alternative learning options.

Absence Verification
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Please verify student absences within 48 hours:
  • Use the Parent Square Portal
  • Submit an email to the attendance office
  • Call by phone (916) 933-6980, Select Option 2
Parents, doctors, or school officials may verify absences. Students, who have attained the age of eighteen years, with parent signature, may verify their own absence(s). The school may request additional verification when deemed necessary. Absence verification should include the following information:
  • first and last name of the student
  • date(s) absent
  • reason for the absence
  • name and relationship of the person verifying the absence

Attendance Errors
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Occasionally students will be marked absent in error.  The Attendance Office needs verification from the teacher before the error can be fixed.  Please email the teacher of class period of error and include or forward to the Attendance Office. If this process is not followed the absence will be marked as a truancy.

Makeup Work
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Two (2) school days will be allowed to make up each day's excused absence. A student absent on the day of a test may be required to take the test on the day of his/her return. If the absence falls on the day an assignment is due, and the student had prior knowledge of the assignment, the student may be required to submit that assignment upon the day of his/her return. If sufficient make up time is not possible prior to the grading period, the teacher may issue and "I" (Incomplete) grade until such time as the work is completed. A maximum of four weeks after the grading period is allowed for such make up work. The student is responsible for arranging for makeup work.

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When a student has repeated absences for unacceptable reasons, the student will be considered a "habitual truant". This may result in a referral to the Student Attendance Review Board (SARB), or the filing of an application for petition with the El Dorado County Probation Department, or a complaint may be filed against the parent in the Justice Court. Habitual truancy constitutes grounds for an involuntary transfer to an alternative school.